What is NetSuite and How Does it Work?

If you’re looking for a robust and comprehensive business management solution, NetSuite is a name that you’ve likely come across. As one of the most popular cloud-based enterprise resource planning (ERP) systems on the market, NetSuite offers a wide range of features and tools that can help you streamline your operations and improve your bottom line. But if you’re new to NetSuite, it can be overwhelming to figure out where to start. That’s where this beginner’s guide comes in. In this guide, we’ll walk you through the basics of using NetSuite, from setting up your account to navigating the various modules and features. Whether you’re a small business owner or an enterprise-level organization, this guide will give you a solid foundation for using NetSuite effectively and efficiently. So, let’s dive in and get started!

What is NetSuite and How Does it Work?

NetSuite is an enterprise software provider that offers a cloud-based ERP software suite designed to help businesses manage their operations more efficiently. NetSuite’s software suite includes a range of modules, including financial management, inventory and order management, ecommerce, CRM, and HR. These modules are designed to work together seamlessly, allowing businesses to manage all aspects of their operations from a single platform.

NetSuite’s cloud-based software is accessible from anywhere with an internet connection, making it easy for businesses to manage their operations remotely. The software is also highly scalable, meaning it can grow and adapt to meet the changing needs of a business over time.

The Main Benefits of NetSuite for Businesses

NetSuite offers a wide range of benefits for businesses, including:

1. Improved Efficiency_

NetSuite’s ERP software suite is designed to help businesses streamline their operations and improve efficiency. By automating key processes and providing real-time visibility into business operations, NetSuite can help businesses make informed decisions more quickly and efficiently.

2. Enhanced Visibility_

NetSuite’s software suite provides real-time visibility into business operations, allowing businesses to track key metrics and performance indicators in real-time. This can help businesses identify areas for improvement and make informed decisions about their operations.

3. Scalability_

NetSuite is highly scalable, meaning it can grow and adapt to meet the changing needs of a business over time. This makes it an ideal solution for businesses that are looking to expand or incorporate new regions or departments into the system.

4. Cost Savings_

NetSuite’s cloud-based software eliminates the need for on-premises hardware and software, which can be costly to both maintain and upgrade. Instead, everything you need as a NetSuite user is located in the cloud, accessible anywhere, at any time.

How to Set up a NetSuite Account

Setting up a NetSuite account is a straightforward process that can be completed in just a few steps:

1. Choose Your Edition_

NetSuite offers a range of editions to suit different business needs and budgets. Choose the edition that best suits your business needs. For example, NetSuite CRM (Customer Relationship Management) is a more limited edition that’s geared towards automating sales and marketing.

2. Customise Your Account_

Once you have chosen your edition, you can customise your NetSuite account to suit your business needs. This includes setting up users, defining access levels, configuring business processes and everything in between!

3. Migrate Your Data_

If you are migrating from another system, you will need to migrate your data to NetSuite. Luckily, you can do this by using NetSuite’s own data migration tools or, by erring on the side of caution and working with a specialist NetSuite consultant.

4. Train Your Team_

It’s vital that you train your team on how to use the software effectively. Without a properly trained team, you’ll barely scratch the surface of NetSuite’s benefits. NetSuite itself offers a range of training resources, including online courses and certification programs, but there is nothing like bringing in a specialist to show your team the tricks of the trade.

Understanding the Basics of NetSuite: Modules and Features

Once your account and team are set up, it’s time to get to work. NetSuite’s ERP software suite includes a range of modules and features that are designed to help businesses manage their operations more efficiently. Some of the key modules and features of NetSuite’s ERP software suite include:

1. Financial Management_

NetSuite’s financial management module includes a wide range of features, including general ledger, accounts payable and receivable, billing and invoicing, and financial reporting.

2. Inventory and Order Management_

Everything you need to optimise inventory management, order management and procurement.


NetSuite’s ecommerce module comes equipped with a web store, shopping cart and payment processing among other neat e-commerce features.

4. crm_

NetSuite’s CRM module is a market leader in sales force automation, marketing automation and customer service management.

5. Hr_

The HR module can help you streamline complex tasks such as employee management, payroll, and benefits administration.

Customising NetSuite and Integrating Different Parts of Your Business

One of the best things about NetSuite’s ERP software for many companies is the high degree of customisation it allows for, giving businesses the freedom to tailor the software to suit their specific needs. Some of the key ways in which NetSuite can be customised include:

1. Custom Fields and Forms_

NetSuite allows businesses to create custom fields and forms to capture and store data that is specific to their business needs.

2. Workflows_

NetSuite’s workflow engine allows businesses to automate key business processes, such as approval workflows and task assignments.

3. Integrations_

NetSuite can be integrated with a wide range of third-party software applications to provide a seamless user experience.